2006-2007 Meeting Minutes
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August 9 Committee Meeting
Present: Jeff H, Leon R, Kevin H
The den leader / committee meeting was Thursday, August 9 at 8:00 at St. Eds.
1. August meeting/Raingutter regatta on Sat, Aug 25 at 9:30am; St
Edwards on the south lawn
September meeting: Thu, Sep 27 at Olson 7pm cafeteria;
fundraising kickoff, welcome new scouts, distribute awards earned
this summer
2. Proposed Calendar - approved with the exception of Blue & Gold.
Jeff H to check status of NHUMC on Feb 23
3. Summer Camps - we will encourage camping at each pack meeting
beginning in Sep
4. Fundraising
Fundraising calendar/timeline - David O will attend district Popcorn meeting
Role of den fund raising coordinators
Role of pack fundraising chair(s)
Fundraising kickoff to pack at Sep pack meeting
5. Open Positions
Den fund raising coordinators
Pack fund raising coordinator(s) (for wreaths and popcorn)
Advancements
Single event coordinator(s) - Oct Family Outing, Polar Cubs,
Daycamp, Scouting for food
6. Fall Recruiting
Table setup and staffing for Back to School nights (RV, OLE) - Leon
R will assist at RV
Setup and staffing for Sept. recruiting nights (RV, OLE) - Leon R
will assist at RV
7. Dues remaining to be collected for each den - Leaders were
informed of scouts that have not paid.
8. Review of July picnic - this event went well even with a small turnout
August 2 Calendar Meeting
Meeting Minutes:
Present: John B, Leon R, John R, Kevin H
The calendars of Olson and Ridgeview were reviewed. The entire calendar as planned can be viewed at www.cubpack461.com/calendar.aspx.
Opportunities to help the pack, please ask the parents in your dens to help:
.Someone to assist the pack with fundraising
.Individuals to assist fundraising in each den
.Someone to organize a fall family outing
.Someone to organize Polar Cubs day camp this winter
.Someone to organize District day camp this summer
.Individuals to organize Overnight camp for each den this summer
The highlights of the calendar are as follows.
District roundtables are held the first Thursday of each month. Pack Planning Meetings are held the second Thursday, except for February. We will meet on Tuesday, Feb 12, instead of Thursday, Valentine's Day. The Council training day is Sat, October 27.
Recruiting nights will be Tue, Sep 11 and Thu, Sep 13.
Pack meetings are planned for:
Thu, Sep 27
Thu, Oct 25
Thu, Nov 29
Thu, Dec 20
Thu, Jan 17
Sat, Feb 16 Blue and Gold Banquet
Fri, Mar 14 Pinewood Derby
Sat, Apr 19 Bonfire
Sat, May 17 Campout
Sat, Jun 28
Sat, Jul 19
Sat, Aug 23
Den assignments can be found at the bottom of the Calendar page.
July 12 Committee Meeting
Meeting Minutes:
Present: John Reinhardt, Kevin Hanson, David Olson, Craig Lanoue, John Bertrand, Jeff Hanson, Leon Rettman.
There will be a calendar meeting on Thursday, August 2 at 8:00 at St. Eds. We will put together a draft calendar for Fall 2007 – Summer 2008. The draft will be discussed at the committee meeting the next week.
Fall Roundup is Sept. 10 – 21. We decided on Sept. 11 and 13 as recruiting nights at Olson and Ridgeview.
We need volunteers to staff booths at the Olsen and Ridgeview Back to School night.
Fall fundraising starts Sept. 29. We need to find a pack fund raising chair as soon as possible. Each den will should also have a fund raising coordinator.
The pack should consider participating in Bloomington’s Memorial Day parade.
John Bertrand can get bottled water for free, which we can then resell. Den leaders should ask around for ideas on events where we can sell the water.
University of Scouting will be Oct. 27.
Laura Hanson volunteered to call Three Rivers Park District on Jan. 1 to reserve the Sumac Knoll campsite.
Action Items:
All den leaders
*Find/Appoint a den coordinator for fall fundraising
*Ask parents about volunteering to be pack fundraising chair for this fall
*Ask parents to help identify events where we could sell bottled water (John Bertrand can get the water for free)
*Ask parents about volunteering to coordinate Advancements
Kevin
*Talk to Pack 469 about dates for wreaths. See if we can start selling wreaths on the same day we start selling popcorn.
*Get water bottles for making sail boats at the Raingutter Regatta (August 25)
Leon
*Find one more boy for Webelos camp
Craig
*Bring masts and raingutters for the Raingutter Regatta (August 25)
David
*Find out what date was reserved at St. Eds for the Blue and Gold banquet
*Bring tag board for making sails at the Raingutter Regatta (August 25)
Allison
*Start planning fall recruitment activities
John Reinhardt
*Write up fund raising roles and responsibilities
*Write up pack dues policy
*Write pack job descriptions
*Continue working with treasurer on budget and reporting
*Check with council on maximum amounts in treasuries
*Talk to Judy about Safety Afloat requirements
*Provide sand for the Raingutter Regatta
June 14 Committee Meeting
Meeting Minutes:
Present: John Reinhardt, Kevin Hanson, Judy Bedor
* Cubanapolis is Saturday, June 23 at 9:30 at St. Eds.
* Summer Picnic is Saturday, July 14 at 11:30 – 2:30 at Smith Park.
* Fund raising starts in September. We plan to organize fund raising around a fund raising chair and den coordinators. The idea is that the den coordinator makes life easier for the den leader, and the den coordinators make life easier for the fund raising chair. Please start asking the parents in your den to consider volunteering to be the fund raising chair or den coordinator.
* We reviewed the June campout (what worked, what can we improve?): The fishing activity went well. The graduation ceremony with the books and neckerchiefs was a big success. Parents should be reminded that when they commit to showing up for campout meals, they are liable for the food costs even if they do not attend. Fire safety and behavior around the fire pit was lax and should be improved. We should also have a bucket of water near each fire.
* We are about on target with our spending. We have approximately $4,000 in the pack treasury (the boy accounts are in a separate account). Our budget for Sept. 2006 – Sept. 2007 is a little over $3,000, and we have paid most of our expenses. Historically, the pack has always kept at least a year of funds in reserve. John will report back with more precise numbers next meeting—there are still some expenses outstanding and some funds that need to be collected.
Action Items:
All den leaders
Coordinate making cars for the Cubanapolis
Find/Appoint a den coordinator for fall fundraising
Ask parents about volunteering to be pack fundraising chair for this fall
Ask kids to bring Frisbees to the July 14 picnic
Kevin
Follow up with dens on getting ready for Cubanapolis
Bring spray bottles, water, and orange cones to Cubanapolis
Judy
Confirm Webelos fall camporee dates and get back to Kevin and John
John Reinhardt
Follow up on remaining funds due for Webelos camp
Write pack job descriptions
Follow up on money for picnic shelter
Confirm that Allison is willing to head fall recruitment
Ask Allison about timeline for signing up to sell at Sam’s Club
Write up pack dues policy
Write up fund raising roles and responsibilities
Talk to treasurer about progress against budget and 2007 – 2008 budget
Check with council on maximum amounts in treasuries
Send e-mail to Judy about outdated Friends of Scouting list
May 10 Committee Meeting
Minutes from the Pack 461 Committee / Den Leader Meeting on 5/10/07
In attendance: Kevin, David, Craig, John B, Vicki
Please let me know if I forgot anything.
Pack Meeting on May 17 7pm; weather permitting we will meet outside in the grassy area outside of the lunch room at Olson
Things to bring: empty, rinsed 2-liter bottles needed for a day camp activity, a chair for parents since we will be outside
Wear your full uniform; There will be a uniform inspection by the Eagles in our pack
Den Duties (Tiger-Setup, Flag-Wolf, Skit-Bear, Security-W1, Cleanup-Wolf)
Spring campout June 1, 2, 3
Saturday afternoon program - Jeff, fishing; John B, neckerchief slides
Dinner - each den to cook dinner for themselves (no beans and weenies ;-)
Campfire program - Kevin; David and John B to work on bridge for graduation ceremony
Flags - Kevin
Advancements - the group decided it the pack would have a graduation ceremony and pay for neckerchiefs and books for the scouts' next rank; current rank should be earned prior to June 1
Pancake breakfast - David O
Den leaders please send a list of current email addresses for your den to Kevin kevinhanson@mail.com; Kevin to send "evite" to all in the pack for the campout
Summer activities
June 23 Cubanapolis, dens should meet to "build" cars before the race www.cubpack461.com/cubanapolis.aspx
July 14 Picnic - details forthcoming
August 25 Raingutter Regatta www.cubpack461.com/regatta.aspx
Day Camp - June 21 & 22
Den 7 needs a walking den leader for Thursday
Den 1&3 needs a walking den leader for both Thursday & Friday
The pack needs two station leaders for Thursday and one for Friday
Station leader training is Sat. May 19 9am-noon at the LDS chapel in Burnsville directions: www.nsbsa.org/districts/danpatch
Volunteer Opportunities
* A critical position for our pack camping experiences is a BALOO trained individual. This person does not need to be a registered leader. Training in the BALOO skills is available May 19 at Phillipo Scout Camp in Cannon Falls More info: http://cubpack461.com/Documents/BalooOWL[1].pdf
* We are looking for someone who likes to shop! An Advancements Chair is needed to purchase awards at the scout shop once a month and track advancements for the pack.
* In order to have another awesome fundraiser in the fall, we need someone to lead it. I will assist this volunteer.
Summer Camp Status by den
Tigers (to be Wolves)
Wolves (to be Bears)
Bears (to be W1s) registered
W1s (to be W2s)
Camp fees for Bear/Webelos 1 - Leon and John B to collect by the Pack campout
Advancements - Turn in to John R by Monday, May 14 for the pack meeting; Wednesday May 30 for the campout
Tiger Cub recruitment (Allison)
Flyer status
Schedule a Tiger recruiting meeting?
Dues update (Allison)
April 12 Committee Meeting
The April pack meeting is Thrusday April 26 at Ridgeview (NOT Olson).
Den duties are:
Tiger – Security
Wolf - setup
Bear - Flags+Cleanup
W1 - skit
Cleanup day is on Sunday, April 22 (Earth Day). Meet at 3:00 in the downstairs area of Normandale Hylands Methodist Church (9920 Normandale). Wear your uniform (if it is warm enough) and bring boots and gloves. We will drive to Normandale Lake after viewing a short video. Families are welcome and encouraged!
Scouting for Food is Saturday, April 28. Bags will be handed out at the pack meeting.
Action Items:
All Den Leaders
Remind adults that anyone attending day camp or overnight camp must take Youth Protection training (45 minutes of online training)
Remind den that the April 26 pack meeting is at Ridgeview school, NOT Olson
Remind any cub scouts who have not yet advanced in rank that the deadline is the end of May.
Organize and lead Scouting for Food for your den. Each den will be assigned an area.
Get advancement info to John Reinhardt by Monday, April 23 for April pack meeting.
Make sure that you have received the appropriate den leader training (New Leader Essentials plus either Wolf, Bear, or Webelos). Talk to John Reinhardt if you need any info.
Leon
Collect remaining money due for Camp Kiwanis
Kevin
Bring flags to pack meeting at Ridgeview
Coordinate Scouting for Food
Coordinate Spring Tiger recruiting with Allison
Allison
Coordinate Spring Tiger recruiting
John
Coordinate with Linda Clark on filling remaining required positions for Day Camp
March 8 Committee MeetingHere are the meeting notes from the March committee meeting. As usual, please let me know if anything is missing or needs to be corrected!
-John Reinhardt
Summary:
Pinewood Derby weigh-in and test runs will be 6:30 – 8:00 Thursday March 15 at Olson. The cub scouts check the weight of their cars on the race scale, make any adjustments, and try out their cars on the track.
The pinewood derby will be Friday, March 16 at St. Eds. Weigh-in / Registration is 6:30 – 7:00 with races to follow.
The 10 fastest cars go on to the district race on April 21.
Webelos 2 are welcome (and encouraged!) to participate in the pack pinewood derby. Since Webelos 2 move on to Boy Scouts in March, they are not eligible to participate in the district race on April 21.
Kevin, David, and Jeff have volunteered to organize the Spring campout. Thanks! Note that parent volunteer help would be appreciated (as always!).
Kevin volunteered to help coordinate Scouting for Food. He still needs one or more parent volunteers to help do this.
The first batch of Summer Activity Days applications was turned in to Judy Bedor. Many thanks to Linda Clark for coordinating this!
Action Items:
Jim and Kevin
Set up arrow of light ceremony for Webelos 2 on either April 14 or 15
Kevin
Follow up on trying to locate a computer projector for the pinewood derby
Help organize Scouting for Food on April 28
John
Follow up with Allison on ribbons
Finish rechartering
Allison
Spring/Summer Tiger Recruitment
Judy
Find out from Brian Stugelmeyer when top 10 cars need to be turned in for district race
Kevin/David/Jeff – Organize spring campout
Craig
Find out more about helping at the Lions pancake dinner on April 1
Set up parent staffing for weigh in
Get trophies and ribbons
All den leaders
Follow up with dues
Ask for parent volunteers to help Kevin with Scouting for Food on April 28
Ask for parent volunteers to help Kevin, Jeff, and David organize the Spring campout
February 15 Committee Meeting
Pack 461 will be going to Summer Activity Days (day camp) June 21, 22 (Thursday and Friday) at Moir park. Linda Clarke is coordinating for our pack
Blue and Gold banquet is Saturday, Feb. 24 at 5:30 at St. Lukes.
Action Items:
Jeff Hanson
Set date for woodshop and communicate to den leaders
Kevin
Pick up flags for B&G
Find out about serving meal at pinewood derby – talk to Peter
Talk to Jim about Arrow of Light ceremony
Send e-mail to den leaders promoting FOS
Order parts for pinewood derby track
John
Talk to Allison about next steps for collecting dues
Coordinate Boy Account setup
Send money to Vicki for B&G
Recharter
Jim
Get back to Kevin/John on preferences for April Arrow of Light ceremony
Vicki
Coordinate B&G banquet
Bears – Flag ceremony
Make box for Friends of Scouting pledge cards
All den leaders
Send advancement info to John by Wednesday
Start talking to den about summer camps and start selecting dates
Forward info on Friends of Scouting to den
Forward info on Day Camp to den
January 11 Committee Meeting
Here are the meeting notes for 1/11/07. As always, please let me know if anything is missing or needs correcting! John Reinhardt
January Pack Meeting assignments:
Setup-Bears, Flag-W1, Skit-W2, Security-Tigers, Cleanup-Wolves
The Spring campout is June 1, 2, and 3 at Sumac Knoll
Day camp dates are June 21-22 and July 9-10
The pinewood derby will be on Friday, March 16 at St. Eds in the evening (NOT Sat. March 17 in the morning)
Action Items:
All Den Leaders
Bring pinewood derby cars to January pack meeting
Ask parents to inquire about prizes for raffle
Advancement info due to John R. by Tuesday, Jan. 16
Vicki:
Find a location and set a time and date for the Blue and Gold banquet
Arrange entertainment for Blue and Gold banquet
Talk to Ross Dunbar about last year’s Blue and Gold banquet
Decide on menu for Blue and Gold banquet
Confirm Olson school reservation for March 15 pinewood derby weigh-in
John:
Arrange for Creekside woodshop for cutting pinewood derby cars
Talk to Linda Clark about coordinating Day Camp and B&G Day Camp table
Get pinewood derby cars
Make copies of pinewood derby rules
Help coordinate Friends of Scouting for Blue and Gold banquet
Start on rechartering
Distribute T-shirts for new scouts to den leaders
Follow up with Scott Dauner on bill for reserving campsite
Talk to Judy about Day Camp due dates
Kevin:
Ask parents to inquire about prizes for raffle
Look at pinewood derby track and software after pack meeting
E-mail Paul and David to remind them about training on Jan. 20
Bring marshmallows and toothpicks to January pack meeting for a craft activity
Help coordinate Friends of Scouting for Blue and Gold banquet
Craig
Look at pinewood derby track and software after pack meeting
Allison
Hand out and explain dues forms
Jim
Talk to W2 den about preferences for Arrow of Light ceremony
December 14 Committee Meeting
Here is the summary and action items from the December committee meeting. As always, please let me know if anything is missing or needs correcting!
KEY POINTS
Fundraising was discussed. We had an awesome year and raised more money than ever. A "post-game" discussion will be held in January, to help us improve for next year.
Welcome to our new treasurer, Bruce Boyea.
Blue & Gold Banquet was discussed. We decided the dinner will consist of salad, spaghetti, bread and dessert. Entertainment to be determined. Bear den to organize main items: food, entertainment/games, Friends of Scouting presentation.
December pack meeting den assignments are:
Set up: W1
Flag: W2
Skit: Tigers
Security: Wolves
Cleanup: Bears
ACTION ITEMS SUMMARY
All:
Advancements to John R. by Monday, Decemer 18
Allison:
Build backdrop and stars for pack meeting
Scott:
Reserve Sumac Knoll for May 18-20
Craig:
Reserve St. Eds for pinewood derby on March 17
Reserve St. Eds for Blue and Gold banquet on February 24
November 9 Committee Meeting
Here is the summary and action items from the November committee meeting. As always, please let me know if anything is missing or needs correcting!
KEY POINTS
Kevin will be the new cubmaster, starting at the end of November. Allison will be in charge of membership (recruiting, collecting dues, maintaining the pack roster).
Dues this year are $25.00 with Boy’s Life. This is $10.00 for council, $12.00 for Boy’s Life, and $3.00 for pack dues. Note that pack dues were reduced by $5.00 this year. Dues cover membership from September to September.
November pack meeting den assignments are:
Set up: W2
Flag: Tigers
Skit: Wolvers
Security: Bears
Cleanup: W1
ACTION ITEMS SUMMARY
Allison, Sheryl, Leon:
Conduct a new cubmaster ceremony for Kevin at the November pack meeting
Allison:
Announce dues at pack meeting
Work with den leaders to collect dues
All den leaders:
Send advancement info to John by Monday, Nov. 27
Send wreath patch count to John by Monday, Nov. 27 (each boy who sold wreaths gets a patch)
Remind boys to bring unwrapped toys and small gifts for adults to the November pack meeting (donations for Crossroads)
Send list of wreath items sold by each boy to Valerie (you can use the spreadsheet that Vicki designed). Valerie will use this info to figure out boy account profits (each item carries a different profit margin, so we need to know the specific items sold by each boy). Valerie’s contact info is: Valerie@marketplacehome.com, 884-4766.
Vicki:
Send wreath spreadsheet to other den leaders
Craig:
Reserve St. Eds for pinewood derby
Reserve St. Eds for Blue and Gold banquet
John:
Pick up $5, $10, and $15 gift certificates for the boys with first, second, and third highest sales
October 10 Committee Meeting
The committee decided to try some new things at the next pack meeting in hopes of improving attention and discipline. The boys will sit in single file on the floor behind their den flags. Parents will be seated at the tables. At the end of the meeting, a feather award will be given to the best-behaved den. The feather is then placed on the den flag. The den leaders will decide together which den gets the award.
The budget was amended by allocating a maximum of $75.00 for each den for den expenses. Den leaders should submit the receipts to the treasurer for reimbursement. Total budget allocation is $375 ($75 x 5 dens). We reallocated the $250 from pack meeting snacks to den expenses, plus added $125 to cover the remainder. The net change in the budget is an increase of $125. The revised budget is attached to this e-mail.
Den assignments for Oct. 26 Pack Meeting:
* Setup: Tigers (and Webelos 1)
* Flag: Wolf
* Skit: Bear
* Security: Webelos 1
* Clean-up: Webelos 2
Action Items:
Allison
Contact Troop 469 for den chiefs
Contact Noelle for toy drive
Announce Polar Cubs at pack meeting
Announce November toy drive at pack meeting
Ask for accountant volunteer at pack meeting
Explain feather award
Get feathers for award
Organize knot-tying program for pack meeting
Craig
Reserve St. Eds for Blue and Gold Banquet, Pinewood Derby
John
Pick up belt loop books for Allison and Paul Nugent
Write job descriptions for pack positions
Send letter to Pack 469 treasurer
Mikey
Help organize first Tiger den meeting
All den leaders
Get advancement info to John Reinhardt by Monday, October 23.
September 14 Meeting Minutes
Decisions
Approved bylaws
Approved budget, with projected costs of $80 per boy
50% of all profits after first $80 will go into each boy?s boy account
Spring campout date changed from June 1, 2, 3 to May 18, 19, 20
April 26 pack meeting location will be Ridgeview
New boys?will collect $10.00 council dues and money for Boy?s Life, but will not collect pack dues
Olson FYR: David, Allison, Jim, Mike (maybe), Judy, Vicki
Ridgeview FYR: Kevin, Sheryl, Allison, Judy, Leon
Action Items
Sheryl
* Followup calls to boys from Ridgeview Back-to-school night
* Ask Ridgeview for AV equipment for Ridgeview FYR
Allison:
* Followup calls to boys from Olson Back-to-school night
* Allison/Bob?Work with Olson school to get AV equipment for Olson FYR
* Announce financial help available for families who can not afford scouting
* Plan and coordinate pack meeting on Sept. 28
* Set time and distribute info on Sponsell?s outing
John
* Update bylaws
* Update budget
* Write position descriptions
* Get advancement awards for Sept. 28 pack meeting
* Send den assignments out in e-mail
* Forward calendar dates to Craig
Kevin
* Organize and roll out wreath and popcorn sales
Mikey
* Organize new Tiger den
Vicki
* Reserve Ridgeview for April 26 pack meeting
Craig
* Reserve St. Eds for B&G and Pinewood derby
Den Leaders
* Tell boys to bring flashlights to pack meeting
* Get advancement info to John by Tuesday, Sept. 26.